ILR BOARD MINUTES
Face-to-Face Meeting, Kalispell, MT
June 10, 2008

Call to order: 8:30 am EDT

In attendance: Board members Karen Baum, Kathi McKinney, Kristy Brown, Mark Smith, Mary Jo Miller, Registrar Jan Wassink

Web site: We will receive a full refund for the deposit given to the web site designer whose health wouldn’t allow her to work on our project right now. The board reviewed several web sites made by a suggested company and will contact the designers for a price and time estimate to give our web site a face lift.

Lamaribean II 2009: The board reviewed the list of participants already signed up for the February 9-14, 2009 Cruise/Conference – to date, approximately 50% of those signed up were on the 2007 cruise and 50% new participants. The board discussed a list of potential speakers and topics. The board formalized a schedule of events, confirmed some of the speakers and made contact with others.

The schedule of topics for the conference will be as follows:

• Welcome and Introductions by the ILR Board and Registrar and a recap of past programs.

• Youth in Our Future – Success Stories of Other Livestock Species

• Care and Handling of Llamas

• Agri-tourism, Marketing and Advertising

• ILR Presentation – “Looking Forward” – open forum for discussion and membership input and a wrap-up of ILR programs and future plans.

The board approved an e-mail to be sent to the members reminding them that June 11, 2008, is the last day to sign up for the cruise at the group rate and to announce the conference schedule. Speakers and their biographies will be announced once all speakers have been confirmed. The board also discussed confirmed and potential conference sponsors, and decided to create a raffle. Raffle tickets will be sold online as well as to Lamaribbean participants on the ship. A letter requesting raffle items will be sent out to members and llama oriented businesses.

Incentive Fund (ILR-IF): The board reviewed the ILR-IF. Nominated sires will appear on the ILR website in the “Herd Sire Row” section of llama00gle and the notation “ILR-IF nominated” will appear on their genealogy search. Offspring of Nominated sires will show an “eligible” notation on certificates if age appropriate and an “enrolled” notation when they are enrolled.

Universal Awards Program (ILR-UAP): The board reviewed and approved an awards system for the ILR-UAP. To kick off the program, an introductory rate will be offered for 2008. Adult members must be ILR members and pay a $5.00 introductory 2008 fee per registered llama entered in the program. Continued participation in the ILR-UAP will require an annual enrollment fee for each llama in the ILR-UAP program. Points will be accumulated for “Show” categories (halter, performance and showmanship) and “Beyond the Show Ring” categories (working llamas, public visits, hiking and packing, pleasure driving, etc). For Youth awards, the Youth must be an ILR Youth member and no additional fees will be required. If the Youth shows a registered llama and the owner and the llama are entered into the program, the llama will also receive points for its participation. Awards will be given for High Point Halter Animal, High Point Performance Animal, High Point Beyond the Show Ring Animal, Sire of the Year and Dam of the Year. Youth will be divided into two age divisions (under 14 and 14-18). Youth divisions will be determined by their age on January 1 of each year. Youth of the Year Awards will be awarded for both age divisions. The board will price a variety of awards and continue award discussions at the July 2008 teleconference.

Annual Meeting: In past years the ILR Annual Meeting has been held at both the ILR offices in Kalispell and at National llama events. The 2007 Annual Meeting was held at the ALSA Grand Nationals and was very well attended. The board decided to hold the 2008 meeting at a national event again to allow access for more members to attend. Mark will contact the LFA Board to investigate their September event as a possible location. The board will revisit this issue at the July 2008 teleconference.

Executive Session: The board went into executive session to discuss ILR staff status and to discuss new programs for 2009.

Meeting adjourned at 4:55 pm EDT.

Respectfully submitted,

Kristy J. Brown, Secretary