ILR BOARD MINUTES
October 15, 2008
 

The meeting was called to order at 8:04pm EDT – Board Members Karen Baum, Kathi McKinney, Mark Smith, Kristy Brown, Mary Jo Miller and Registrar Jan Wassink were present.

  1.      Approval of the Sept. 2008 minutes:  motion by Kathi, seconded by Mary Jo – unanimous approval.

2.      The next board meeting will be a teleconference on Thurs. Nov 20, 2008 at 8pm EDT.

3.      Approval of 2008 ILR Annual Meeting minutes:  motion Karen, second Mary Jo - unanimous approval as amended.

4.      Registrar: The board reviewed the financial reports and office operations for September 2008.  The implementation of new computer programs, including RegistryManager, have allowed the ILR to streamline office operations and efficiency.  Office hours will be reduced to four days per week for the winter months.  In the case that a member has an emergency, they can call a board member who can make any contacts necessary to resolve situations as they arise.  ILR Board Member contact information is available at the ILR web site, lamaregistry.com.

5.      Web site upgrades: The board unanimously approved the preliminary upgrades made to the web site.  We are on schedule to release the upgrades by mid-late November.  Kristy will draft a press release for membership renewal.

6.      Lamaribbean Conference and Cruise – Feb. 9-14, 2009:  emails will be sent to remind members about the November deadline for guaranteed pricing.  Dar & Kathi have finalized the agenda and it will be announced in future ILR e-Bulletins.

7.      ILR-UAP & IRL-IF: The board reviewed enrollment for the ILR-IF. Designation of nominated sires and enrolled/eligible offspring is designated on the ILR web site. Also, as a sire is nominated, anyone with eligible offspring is notified of their eligibility.  IRL-UAP log forms will be online within the month. The board also discussed plans for a Year End Banquet and Awards ceremony for the 2009 program. A preliminary agenda and location have been discussed. Mary Jo will investigate feasibility of the options discussed.

8.      ShowManager: The SM program is fully operational. Any non-ALSA show results on ShowManager shows that are submitted to the ILR office will be posted on the ILR web site.

9.      Llamas for Sale Auction Results: preliminary programming to post auction results to the ILR site for any auction using the ILR web site to post its catalogue is in place.  Final programming will be completed when the next catalogue is posted.

10.  Executive Session: The board went into executive session for continued discussion of contracts for ILR staff, reviewed domestic screening photos/application and discussed recent billings for computer programming.

11.  FFA Convention: Mark gave a review of the Llama Project programs for the 2008 FFA (Future Farmers of America) National Convention and the participation of the ILR and other llama industry participants. The FFA committee (Barb Baker) has requested the ILR send out an email requesting financial assistance for the FFA National Convention Llama Project – the board discussed how this would be handled and unanimously approved sending the email

The meeting was adjourned at 10:48pm EDT.

Respectfully submitted,

Kristy J. Brown, Secretary