ILR BOARD MINUTES
September 28, 2009
Meeting
called to order
at 8:03 EDT. Board Members Mark Smith, Kathi McKinney, Bill
Safreed, Mary Jo Miller, Kristy Brown and Registrar Jan Wassink
present.
Approval
of Minutes from August 26, 2009. Approved by email.
Next
Meeting:
Thursday October 29, 2009 at 8pm EDT.
Registrar
Report:
1. Financial
– the trend for continued improvements in the financials is
continuing. The staff will remain on part-time for the month of
October and will be re-addressed at the October ILR BOD meeting.
We are investigating what would be necessary to start our own
server for the website rather than paying a service fee.
2. Facility
Rental space – there have been showings of the space and we
expect an offer on the empty space before the next meeting – Jan
will keep us appraised of the progress.
ILR-SD:
1. National
Show Committee (NSC):
We received a report from the ILR-SD NSC regarding not having a
national show in 2010 and using that year to celebrate the 25th
anniversary of ILR with an anniversary show, and continue to
promote and support the “local shows”. The board also discussed
the option of having a national points champion as a separate
entity from a national show. We will approach other existing
llama shows to coordinate an anniversary event with a stand
alone show.
2. Promotion
of ILR-SD Shows
– Kristy and Mary Jo will draft a letter to be sent out to all
show superintendents showing the advantages of the ILR-SD.
3. National
show league
– no report.
4. ILR-SD
offering alpaca classes:
there was some discussion of adding alpaca classes to the ILR-SD
in 2010 – we are still investigating the feasibility of adding
this – tabled.
5.
Programming:
Allen has been working full time to complete ILR-UAP activity
log, point calculations and viewing of points. This has been
completed and has been sent out in an e-bulletin.
6.
Nominations for ILR-SD Committees
– this will be sent out October 1. Dar will prepare and send
this to the board for approval in the next day or two.
7.
Judges
Certification:
there was discussion of structuring the judges’
training/certification process to test competency and offer a
“test out” procedure to certify judges, stressing demonstration
of competency vs completing a process. This will be discussed
with the Governing Board and the Judges Committee.
Old
Business:
1. ILR-Incentive
Fund (IF) Payouts
– Susan will contact everyone to be sure that they have entered
all their points so we can calculate the payouts and send out
their checks for 2008.
2. ILR-Universal
Awards Program (UAP)
– the activity log promoting is complete and announcements have
been sent out reminding everyone to enter their points for 2008
and 2009. The ILR-UAP committee will be contacted for a follow
up meeting to finalize the programs. Shop-to-Earn – another
email will be sent out reminding folks how to use the website
and encourage members to use the site to shop and benefit the
ILR.
3. DNA
Proposal
– the board discussed a proposal to incorporate mandatory
submission of DNA with all new registrations starting June 1,
2010. Jan will draft a letter to the membership asking for
input.
4. Microchip
Dealership
– Kristy will send information to Jan about a new style chip
that is available and look into the possibility of the ILR being
a microchip dealer.
New
Business:
1. Petition
for release of information for an animal.
The legal owners of the animal are both deceased and the member
is requesting permission to release the herd list information to
identify the animal. Motion by Kristy, second by Kathi. Motion
passed unanimously.
2. ALSA
request to add awards
– we have still not received a formal request. We will contact
the ALSA board asking them for a formal request and description
of what they are requesting. Tabled until we receive more
information.
3. Art
Kennel discussed with Mark & Kristy the possibility of the
ILR becoming involved in the Lama Medical Research Group (LMRG)
in an administrative position. The LMRG reviews research
grants and passes them on to Morris Animal Foundation (MAF) for
final distribution of money. The board would consider discussion
of this if the need would arise in the future.
4. Executive
Session
to discuss two membership letters.
5. Ability
to search database by fleece type
– with ShowManager, we already have the ability to record the
fleece division an animal showed in into the animal record so
that an individual could do a search of the database based on
fleece type. Some additional programming will be needed to
enable this and although the board agrees that this is
important, it is not a high priority and the programming will be
done at some point in the next six months.
Motion to
adjourn
at 10:18pm EDT: motion by Kathi , second by Mary Jo. Unanimous
approved.
Respectfully submitted,
Kristy
Brown, ILR Secretary
