ILR BOARD MINUTES
March 25, 2010

Meeting called to order at 8:08 EDT. Board Members: Mark Smith, Kathi McKinney, Bill Safreed, Mary Jo Miller, Kristy Brown and Registrar, Jan Wassink present. 

Approval of minutes from February 25, 2010 – approved by email and posted.

Approval of Actions of the Governing Board on March 23, 2010. Motion by Mary Jo, second by Kathi.  Motion passed unanimously.

Next Meeting: Wednesday April 28, 2010 at 8pm EDT.

Registrars Report: 

1.       Jan presented a budget for 2010 for the board to review. The proposed budget projects a profit for 2010.

2.       E-bulletin topics and schedule were discussed. The office is programming an option for members to be able to indicate what eBulletin topics they would like to receive. This would allow us to target the information to the members.

3.       Rental facility space: the vacant rental suite has been remodeled and is now leased out. Legal action will be started against the past renter on the past due rent.

4.       Programming priorities: Allen is now doing all the information regarding the ShowManager.  Programming done by Paul will be minimized and limited to $1000 per month.

5.       ILR Insurance – the $1,000,000 liability umbrella package is now active.

6.       National Pedigree Livestock Council meeting – the meeting is in Columbus, Ohio in early May. Jan will investigate the cost involved and look into himself and a board member going.   

ILR-SD: 

1.       E-bulletins: youth promotion, top-ten lists, show sanctioning & show results, announcements to show superintendents.

2.       Certificates of Achievement and Certificates of Excellence have been printed and mailed.

3.       National Show Committee – still investigating venues for a 2011 and 2012 National Finals Shows. 

4.        Anniversary Shows – the five anniversary shows are set – WOLI in Oregon in June, Iowa State Fair in August, Spokane Interstate Fair in August, The Big E in Massachusetts in September and NAILE in November. An eBulletin will be sent out listing all the Sponsors and Friends of the ILR. The board reviewed the budget and expenses from the committee.

New Business:

1.       The IMLF documentation was received and reviewed. No action will be taken.

2.       The board went into executive session to discuss member issues and office matters.

3.       25 Year Breeders Spot Light – the office will develop a list on the website of breeders that have been in business for 25 years or more to celebrate the Silver Anniversary.

4.       McRobert’s Endowment Fund – the Endowment Board of Governors requests that money donated to the Jerry McRobert’s Memorial Endowment be held by the ILR as a neutral party and the committee will determine the distribution of the funds. The ILR would retain an administrative fee and the Endowment would be set up in a separate account and an administrative agreement will be drawn up.

5.       Kid’s Coloring Contest – put together a set of llama graphics for kids to color and give out awards. More details will be announced when the drawings are completed.

6.       Face-to-Face Agenda Items – the board and Jan will develop a topics list for the Face-to-Face.

Old Business:

1.       The nominating committee is in place and will send nominations to the office in the next week.

2.       Celebration Event booth promotions were discussed. The ILR-IF, ILR-UAP and ILR-SD will be promoted and Anniversary Shows/Sponsors will be highlighted. A 50/50 raffle will be held as well. ILR promotion items will be sold at the booth.

The board went into executive session to discuss member concerns.

Motion to adjourn at 10:16pm EDT: motion by Kat, second by Bill. Motion passed unanimously.

Respectfully submitted,  

Kristy Brown, ILR Secretary