ILR BOARD MINUTES

ILR Board of Directors Conference
August 28, 2002
12:06 PM EDT

Meeting was called to order at 12:06 EDT by President Sally Rucker.

Present: Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

Motion: Jack Moore. Approve minutes of July 17, 2002, teleconference meeting. Second, Art Kennel. 5 Ayes.

The next teleconference call will be Wednesday, September 11, 2002, at 12 Noon, EDT. The October teleconference call will be held Wednesday, October 16, 2002, at 12 Noon EST.

1. Registrar’s Report: Jan Wassink led the discussion of the financial report and answered questions from the BOD. Jan gave an update on the building projects. Most of the needed projects are finished.
2. Petitions Committee Report: Three petitions were received by the ILR Petitions Committee for August 2002.
1. The co-owner of an eleven-year old male petitioned to waive the signature of their partner for a pending sale of the male llama. The partner in the ownership of the male has not had a business transaction with ILR since 1996 and moved without leaving a forwarding address or phone contact. Petition to waive signature granted to expedite the sale of this animal but it was made clear to the petitioner that the certificate is not proof of ownership or species.
2. A breeder requested DNA confirmation on all babies produced by a sire that had been leased for outside breeding. The owner of the sire was concerned that false information regarding the parentage might be given to ILR. Petition granted.
3. A breeder requested waiver of "sire owner signature" for an outside breeding that was done at a neighboring farm. Conflict between the owner of the sire and the owner of the dam and subsequent baby was causing delay of processing the registration application. After being contacted the sire owner agreed to sign the application without further delay. No further action of the committee was necessary.
3. Finance Committee Report: Karen Baum explained that the ballots had been mailed for the request for approval of membership dues for ILR. The deadline for ballots is mid September with the vote count being done at the end of September.
4. Strategic Planning Committee: Jack Moore asked to remain on the committee but suggested that Art Kennel replace him as the chair of the Strategic Planning Committee. Art agreed to assume this position.
5. Member Communications Committee: Sally Rucker discussed ideas for distribution of the "I Want a Llama" booklet. There was discussion of how we might make these booklets available to more prospective llama owners. Jack wants a critical analysis of the pros and cons of re-publishing the "I Want a Llama". Jan will prepare a written report on the "IWAL" booklet for discussion at the next meeting.
6. Public Education Committee: Art Kennel has contacted the authors of each of the former ILA educational brochures to ask if the material in their brochure needs to be updated. All but one of the original authors have responded to Art’s request.
7. Web Searches: Motion: Sally Rucker. Web searches should include current contact information for the owner of any specific animal. The contact information would include the owner’s name, address, phone number and e-mail. Second. Jack Moore. 5 Ayes.
8. Government Relations Committee: Karen Baum reported on her attendance at Lama Community 2002. She was able to meet with several members of the GRC during that meeting. To date the GRC operating fund has received donations from members in the amount of $1870.00. ILR BOD intends to use those donated funds to reimburse Bob Frost’s expenses for USAHA this October. We are hoping that donations will be made to the GRC operating fund to pay Bob Frost’s expenses since it is the policy of ILR that any project be self sustaining. The names of the people donating to the GRC fund will be published each month in the minutes of the ILR BOD Meeting. The amounts donated will be kept confidential. Karen Baum and Jan Wassink have prepared a press release to report on the Government Relations Committee and the two funds that have been established to accept donations for the activities of the Government Relations Committee. This press release is scheduled for distribution later this week. The BOD requested Karen coordinate an organizational teleconference meeting of the GRC. Karen will work as the liaison to the ILR BOD for the committee and will act as the chair until the committee can assume this function.

Karen Baum had to leave the call at 2:45 PM.

9. ILReport: Jack Moore explained a chart Jan produced with deadlines for copy, advertising and production. He further explained his suggested format and features for the ILReport. Jan suggests a 10% discount for advertisers who sign a contract for a year (3 issues).
10. Enhanced Certificate: There was discussion about enhancing the ILR Certificate. Several ideas were presented and will be followed up on later teleconference calls.

Motion: Sally Taylor. Adjourn the meeting. Second: Jack Moore. The meeting was adjourned at 4:20 PM EDT.

Respectfully submitted,

Sally Taylor
Secretary