ILR BOARD MEETING
February 17, 1999
12:00 EST

Present: Barbara Carlomagno, Sally German-Rucker, Kathi McKinney, Jack Moore, Sally Taylor and Jan Wassink (Registrar).

Meeting called to order at 12:00 EST

The next meeting is scheduled for March 24, 1999 at 12:00 EST.

1. Acceptance of Minutes:
    Jack made a motion to accept the January 13, 1999 minutes with changes. Kathi seconded. 4 aye. Sally T. abstained.
    Kathi made a motion to accept the January 14, 1999 minutes with changes. Jack seconded. 4 aye. Sally T. abstained.

2. Registrar's Report:

A. Our cash flow will be significantly reduced because we will be paying U.C. Davis for DNA testing which has been done since the change. The Registry will bill our members, but the delay in payment will temporarily affect our bottom line.
B. The first importation surcharges have been paid by Mark Brandt.
C. The BOD moved half of our surplus for 1998 into the contingency fund.

3. Advertising Strategy:
    Jack and Jan will develop an advertising strategy and present it at the next meeting.

4. Project Spending Plan 1999:
    Jack made a motion to accept the Projected Spending Plan for 1999 as presented. Kathi seconded. 5 aye.

5. Directory:
    The Directory has a projected publication date of mid March. We are anticipating a printing of about 2500 based on the postcard response. The I Want A Llama! promotional book will be printed shortly thereafter.

6. ILA Agreement:
    The BOD sent the details of our agreement with the ILA to our lawyer, Joe Fanfara, for a final draft. This agreement maintains both organizations as separate entities and the ILR will serve as an independent contractor providing office services on a cost plus 15% basis. No ILR member funds will be spent to provide these services for the ILA. Our agreement with AOBA serves as a president for the ILR to function in this capacity for other organizations.

7. CLAA Recognition:
    We agreed upon a rough draft to send to Canada concerning the recognition of the pedigree information of the Canadian Registry for the purpose of registering Canadian llamas with the ILR. All rules, fees, screening, and surcharges will remain the same as current ILR policy with the addition of a $100 processing/programming fee to be added to each transaction. This will cover any programming changes which adding parental information from Canada will entail. Llamas (under 12 months) which have ILR registered parents may still be registered with the ILR for $10.00.

8. Reduced Screening Age:
    As a result of reducing the second generation screening age to 6 months, the BOD has dropped the height and weight minimum requirements. Testicular size will now be evaluated by the screening veterinarian based on testicular size deemed to be appropriate to the age and size of the llama being screened.

9. Vicuna Division:
    Jack made a motion that we extend the temporary rules for the Vicuna Division indefinitely. Sally T. seconded. 4 aye.

Kathi left the meeting to tend to her mother.

10. ILR Annual Meeting:
    The Annual Meeting will be held in conjunction with the LANA Annual Meeting in Quincy, Nevada. The tentative time is set for 8:30 a.m. June 25, 1999. The BOD will return to Reno for three days of face to face meetings scheduled for June 26-28, 1999.

11. Press Release:
    Jack will write a press release.

The meeting was adjourned at 3:28 EST.