ILR BOARD MINUTES

ILR Board of Directors Conference
March 12, 2003
12:06 PM EDT

The ILR Board of Directors teleconference meeting was called to order at 12:06 PM , EST, by President, Sally Rucker.  Present:   Karen Baum, Art Kennel, Jack Moore, Sally Rucker, Sally Taylor and Jan Wassink, Registrar.

Motion:  Karen Baum. Approve minutes of February 5, 2003 , teleconference call.  Second:  Art Kennel. 5 Ayes.

The next teleconference call will be Wednesday, April 16, 2003 , at 11:00 AM , EST.

  1. Registrar’s Report:  Jan Wassink presented the Registrar’s Report including the financial report.  He will compare rates for certificates of deposit and passbook accounts to find the best rate for transfer of a portion of the contingency fund. Motion:  Sally Rucker.  Transfer $60,000 from the contingency fund into an account or CD at the best available rate.  Second.  Karen Baum. 5 Ayes.
  1. Annual Meeting:  There was discussion about the of changing the annual meeting of ILR to coincide with the AOBA meeting in Louisville, KY in order to meet face-to-face with the ARI BOD to discuss their upcoming contract with ILR.   The ILR annual meeting was suggested to begin May 24 and continue through May 28, 2003 .  Jan will contact Libby Forstner to see if she thought this meeting could fit into their schedule.
  1. Strategic Planning Committee:  Art Kennel presented a overview of the work being done by the Strategic Planning Committee.  The SPC has met twice and compiled the vision statements provided by individual board members.  The goals shared by all members of the board included the enhanced certificate, increased involvement by members, promotion of llamas including public education about llamas, expanding services to members and working on cooperative relationships with other lama associations.  Karen and Art will work on a presentation on the genome project.
  1. Public Education Committee:  Art Kennel presented the draft brochure on llama fiber prepared by Nancy Fox and reviewed by Sharon Beacham.  The final draft will be sent to the BOD for approval.  The other brochure revisions are underway and will be sent to the BOD for approval as soon as they have been received.
  1. Government Relations Committee:  The contributions have slowed since the first of the year, but the registration application has a box to check for GRC donations and it is hoped that further awareness will generate more donations.  Karen brought up permanent identification issue as it applies to interstate transport.  Art mentioned that Missouri has recently imposed new rules interstate movement into Missouri and requires permanent identification.
  1. ILReport:  Jack Moore.  There are 15 articles and 32 advertisers in the spring issue.  The spring ILReport will be at the printer by the first of the week.  Jack commented on the hard work of the staff and Alan Schmautz in preparing the ILReport. 
  1. Nominating Committee:  The committee has finished their work and the ballots will be mailed this week.
  1. Policy and Rules Committee:  The ILR has received a complaint against a member.  Motion:  Jack Moore.  The BOD has found there is sufficient evidence to investigate the member in question and the committee should proceed with the complaint process.  Second.  Art Kennel.  5 Ayes
  1. Website Upgrade:  Within the next two weeks the information available to members on the ILR web site will be greatly enhanced.  Searches will include owner information, DNA information and other data.  Alan Schmautz has been working hard on this project and it should prove to be a very valuable tool for breeders.

Motion:  Sally Rucker:  Adjourn the meeting.  Second.  Karen Baum.  Meeting adjourned at 2:10 , PM, EST.

Respectfully submitted,
Sally Taylor, Secretary